Fill Out IRCC Form IMM 5744 Online
Consent for an Access to Information and Personal Information Request
Immigration, Refugees and Citizenship Canada
Consent to let another person request your IRCC file under access to information laws (GCMS notes).
Reviewed July 2026
How it works
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Form IMM 5744, Consent for an Access to Information and Personal Information Request, lets you authorize another person to request your immigration records from Immigration, Refugees and Citizenship Canada on your behalf. It is the consent form behind most GCMS notes requests, where a representative, consultant, or trusted contact in Canada obtains the detailed case notes officers have entered about an application.
You can complete IMM 5744 in the Universal PDF editor, typing the details directly into the official PDF, then download a tidy copy to print and sign. A clear, legible consent avoids the delays that come when the processing office cannot match names or dates. IRCC revises forms from time to time, so confirm on canada.ca that you are using the current version.
What is Form IMM 5744 used for
Requests under the Access to Information Act and the Privacy Act are how applicants see what is actually in their IRCC file, including officer notes in the Global Case Management System, correspondence, and decisions. When someone other than the person concerned makes that request, IRCC needs signed consent from the person whose information will be released, and IMM 5744 is that consent.
GCMS notes are especially popular after a refusal or a long delay, because the notes usually explain an officer's reasoning in far more detail than the refusal letter. Requests for records are commonly made by a person in Canada, which is why applicants abroad often use a representative or a contact in Canada with this consent form.
Who completes IMM 5744
The person whose records will be released completes and signs the consent, naming the person authorized to receive the information.
- Applicants abroad who authorize a friend, family member, or representative in Canada to request their GCMS notes.
- Clients of an RCIC or immigration lawyer who will file the access request for them.
- Anyone letting another person receive personal information from their IRCC file for any access request.
How to fill out IMM 5744
The form is short, but the identifying details must exactly match your immigration file so the processing office can locate your records and validate the consent.
- Enter your full name, date of birth, and identifiers such as your UCI or application number exactly as they appear on IRCC correspondence.
- Name the person you are authorizing and provide their details as the form requires.
- Sign and date the form; a recent, handwritten signature is safest since consents can be refused if they appear stale or inconsistent.
- Give the signed consent to your requester to submit with the access request; requests are typically filed online through the Government of Canada's ATIP portal.
Tips for GCMS notes requests
Be specific about what you want, for example all notes on a particular application, since narrow, well-identified requests come back faster. Statutory timelines give institutions thirty days to respond, though extensions happen in practice.
The notes are a diagnostic tool, not a remedy. If they reveal a problem, such as a credibility concern or an eligibility finding, an RCIC or immigration lawyer can advise whether to reapply, respond, or challenge the decision.
Frequently asked questions
GCMS is the Global Case Management System, IRCC's internal case database. The notes include officer remarks, correspondence, and processing steps for your applications, and they usually explain decisions in more detail than any letter you receive.
No. You only need this consent when someone else will make the request or receive your information. Requesting your own records requires identity verification but not third-party consent.
Any person you trust, such as a relative or friend in Canada, or a professional representative like an RCIC or an immigration lawyer. The requester generally needs to be in a position to make the access request, and requests are commonly made from within Canada.
The legislated response period is thirty days, but extensions are common when volumes are high. Build the wait into any deadline you are working against, such as a response to a procedural fairness letter.
Access to information requests carry a small statutory application fee, while personal information requests under the Privacy Act are generally without charge. Check the current details on the Government of Canada ATIP pages before filing.
Related forms
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