Fill Out Passport Form PPTC 040 Online
Adult General Passport Application (outside Canada and the USA)
Immigration, Refugees and Citizenship Canada (Passport Program)
Apply for an adult Canadian passport when applying from outside Canada and the USA.
Reviewed July 2026
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Form PPTC 040 is the Adult General Passport Application for Canadian citizens applying from outside Canada and the United States. It is processed through Government of Canada offices abroad and is the form to use when you are overseas and do not qualify for the renewal application, Form PPTC 482.
Fill out Form PPTC 040 in the Universal PDF editor and print a typed copy to sign. Overseas applications often travel through an embassy or consulate to a processing centre, so a complete, legible application helps you avoid delays that are harder to fix from abroad.
What is Form PPTC 040 used for
The form covers new adult passports for Canadians abroad, including first passports and cases where the previous passport does not meet renewal conditions.
- First adult Canadian passport applied for from outside Canada and the USA
- Previous passport ineligible for renewal
- Replacement applications abroad that require the general process
How to fill out Form PPTC 040
The content parallels the domestic general application, with guarantor rules adapted for applicants abroad.
- Legal name, birth details, and contact information in your country of residence
- Recent address and occupation history
- Guarantor section completed by a person who meets the criteria for applications from abroad
- Two references who are not family members
- Previous travel document details, if any
- Hand signature on the printed declaration
How to submit it
Submit the application to the nearest Government of Canada office that provides passport services, such as an embassy, high commission, or consulate, following that office's process for appointments or mail. Include proof of Canadian citizenship, supporting identity documents, two identical passport photos meeting the Canadian specifications, and payment accepted by that office.
Fees for service abroad and processing times differ from domestic service, so check the current fee on the official website and confirm details with the office serving your area.
Frequently asked questions
Use PPTC 482 if your most recent adult passport meets the renewal conditions. Use PPTC 040, the general application, if you are a first-time applicant or your previous passport does not qualify for renewal.
Guarantor rules for applications from abroad differ from domestic rules and can include Canadian passport holders and certain occupations. Check the current criteria on the official website before your guarantor signs.
At the Canadian embassy, high commission, or consulate responsible for your region. Each office publishes its own instructions for appointments, mail, and payment methods.
Proof of Canadian citizenship, supporting identification, two compliant passport photos, and payment. The office serving your area may ask for additional items, so review its checklist.
Contact the nearest Government of Canada office. Emergency and temporary travel document options exist for urgent situations while a regular application is processed.
Related forms
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This form is reproduced from official Canadian government sources. Universal PDF is not affiliated with or endorsed by any Canadian federal or provincial government body; always confirm you have the current version on the official site.